Orientation

WELCOME!

Fall 2017

October 9th through December 15th

 

 

Orientation Agenda

 

  1. Panther Id Number & Card, and your FIU E-Mail
  1. Parking Permit Information
  1. Florida Driver License
  1. Payment, Refund, and Transfer Policy
  1. Immigration Regulations & Information for F-1 Students
    • Important Documents
    • Duration of Status (I-94)
    • Dropping Out of Classes
    • Annual Vacation
    • Traveling
    • Employment & Social Security Number
    • F-1 Dependents the F-2
    • First Day of Class
  1. Attendance Policy
  1. Medical Insurance
  1. Calendar
  1. Check List for New Students

 

1. The Panther ID Number & Card and your FIU E-Mail

You should receive your FIU E-Mail information from your lab instructor next week.

You may pick-up your Panther ID letter from the Registration Office in LC 101.

If you need to request a Panther ID number please do the following: 

  1. Go To Room:  LC 101
  2. Complete: Panther ID Request Form (two to three business days later)
  3. We will give you a letter to submit to the Panther ID Office in Gold Garage PG1-100.

Once you have your Panther ID letter: 

  1. You may obtain your Panther ID Card by paying $10 to $15 at the above office.
  2. After you have your ID you may request access to the gym.
Hours of Operation – Student ID Office
Monday 10:00am – 2:00pm 4:00pm – 6:00pm
Tuesday 10:00am – 2:00pm 4:00pm – 6:00pm
Wednesday 10:00am – 2:00pm 4:00pm – 6:00pm
Thursday 10:00am – 2:00pm 4:00pm – 6:00pm
Friday CLOSED CLOSED

 

 

 

 

Student ID Office Telephone: 305-348-2273.

Note: You must be 18 or over to use the gym. If you wish to use the Health and Wellness Center (clinic), you may pay the $100 fee directly in their office. You do not need a card for the clinic but you do need a Panther ID number.

2. Parking Permit Information

In order to park your car at the university you must obtain an electronic STUDENT PARKING PERMIT or you will receive a ticket. You may only park in unmarked spaces. Housing parking lots are for cars with housing decals only. For more information please contact the University’s Parking and Traffic department located in the PG 5 – Market Station, 1st Floor (MMC Campus) or call 305-348-3615 (Monday – Fridays) Their hours of operation are as follows: Monday through Friday: 8:00 AM – 5:00 PM

Hours of Operation – Parking and Traffic
Monday 8:00am – 5:00pm
Tuesday 8:00am – 5:00pm
Wednesday 8:00am – 5:00pm
Thursday 8:00am – 5:00pm
Friday 8:00am – 5:00pm

 

You must present the following:

  • Your ELI receipt.
  • Your ELI Parking & Traffic Memo (This is the same letter for your Panther ID card.)
  • Your Current vehicle registration.
  • Fees: $28.89 per month ($86.67 for three months)
  • All fees are subject to change without notice.

 

3. Florida Driver License

  1. Florida Department of Highway Safety and Motor Vehicles = http://www.flhsmv.gov/
  1. Locations: https://www.flhsmv.gov/locations/miami-dade/            
    Telephone: 305-229-6333 Hours: Mon-Fri 8am-5pm
  1. You must take your: Passport, I-20 & I-94 Card (and possibly other documents)
  2. Your I-20 must be ACTIVE in SEVIS before you can get your license.
  3. Please SPEAK TO Rey before you apply for your driver license.

 

4. Payment, Refund, and Transfer Policy

Payments:                                         

  1. The $150 Application Fee and Course Fee must be paid in full on or before the first day of classes.
  2. Payments are accepted in either:

             Credit or Check Card, Cashier’s Check / Money Order, or Bank Wire Transfer

             (No Cash or Personal Checks are accepted)

  1. The $150 Application Fee in nonrefundable and nontransferable.

 

Refunds:

  1. The $150 Application Fee is nonrefundable.
  2. In order to request a refund of your payment for a Course, you must:
    • submit a request in writing to officially cancel your Course, and
    • ELI must receive your written request for refund of the Course Fee on or before the fifth day after the program begins.
  3. If the request for refund is approved by ELI, the refund will be for 80% of the Course Fee.
  4. No refund will be made for a Course that is cancelled after the fifth day the program begins.

 

Transfers:     

  1. The $150 Application Fee is nontransferable.
  2. You may only request a transfer of the Course Fee to cover a Course Fee at ELI for the following semester and not beyond. In order to request a transfer of the Course Fee you must:

    • submit a request in writing,
    • ELI must receive your written request for transfer of the Course Fee on or before the end of the second week of classes in the five week program or on or before the end of the third week of classes in the ten week program,  and
    • you must provide ELI with a valid reason for requesting a transfer of the Course Fee.
  3. Transfers of Course Fees are made at the discretion of the Director and the Registrar of ELI.
  4.  No transfer request will be approved after the second week of classes in the five week program, or the third week of classes in the ten week program.

Notes:

  1. You must submit any cancellations, refund requests, and transfer requests in writing to the ELI Registrar. Failure to submit the cancellation, refund request, or transfer request in a timely manner waives any claims you may have had for a refund or transfer of Course Fees.
  2. ELI will not schedule make up classes or refund any of the fees related to classes that are cancelled by ELI due to emergencies or for weather related reasons.

 

5. Immigration Regulations & Information for F-1 Students

USCIS= United States Citizenship and Immigration Services

SEVIS= Student & Exchange Visitor Information System

 

Important Documents & Requirements

1.   I-20 Form:

a. Must be signed on the first page by the Designated School Official and the student.
b. Must be signed on the second page by the school official when leaving the U.S. for a short trip and returning to class. The signature is valid for one year from the date indicated.
c. The I-20 is also an electronic record which is activated each term when a student starts classes.
d. If a student is required to register for class and does not the record is terminated and the student will be out of status or in other words illegal in the U.S.

 2.  Passport:

a. Must be valid at least 6 months when entering the U.S.
b. Must have a valid F-1 visa to enter the U.S.

3. I-94 Card (F1 – International Students – Printed Online at the I-94 website):

a. Expiration date must indicate “D/S”, and must not have an actual date. (Please see below.) 

4. Others

a. US Permanent Residents and Citizens, and other classifications (Political Asylum, Work visa) are required to have a copy of their documents in their student file. 

5. It is MANDATORY to report any changes to your information within 10 days of the occurrence.

Examples: Changes of address, e-mail, name (in case of marriage), current status (if applying to Immigration), sponsorship and so on.

 

How SEVIS (Student Exchange Visitor Information System) Works – A General Overview

SEVIS is a partly automated system, which requires regular information updates by Designated School Officials. The system is setup to track/monitor international students.

  1. An I-20 is created for a student. The record is in INITIAL status.
  2. When the student starts classes the record is set to ACTIVE status.
  3. The end date of the current semester and the start date of the next semester is indicated in SEVIS.
  4. From the first day of class until the beginning of the next semester the student is ACTIVE and IN STATUS (legal) this includes the break between terms.
  5. If the student drops below the minimum number of classes (18 hours per week) or if the student stops attending without authorization from ELI the student is OUT OF STATUS and the I-20 will be set to TERMINATED status.
  6. If the student’s I-20 is TERMINATED he/she has two options.
    •  Leave the U.S. within 15 days (The student may reenter the U.S. with a new INITIAL I-20 in order to “restart” his/her status.)
    • Apply for a REINSTATEMENT (Submit documents to USCIS to request forgiveness for falling out of status.)
  7. A student that is not planning on registering for a semester must notify the ELI Registrar in writing before the start of the term or the student’s I-20 will be TERMINATED.
  8. Any student’s I-20 that is not ACTIVATED is AUTO-TERMINATED by SEVIS.
  9. Numbers 2 through 5 are repeated every semester.

 

Duration of Status (I-94 Card) & Termination of I-20 Form (Illegal in the U.S.)

  1. Definition: The time during which an F-1 student is pursuing a full course of study at an educational institution approved by the Service for attendance by foreign students. (8 CFR 214.2(f)(5)).
  2. Your status will remain active for as long as you continue your studies and the school keeps your I-20 form active, which means you must be enrolled in a full time program or be on authorized vacation.
  3. If you fail to maintain status your I-20 record will be TERMINATED.

TERMINATED students are given 15 days to leave the U.S. or they must apply for a reinstatement.

 

Dropping Out of Classes or Being Dropped Because of Poor Attendance

  1. A student who stops attending classes without authorization will be dropped out of class.
  2. Students who drop below 18 hours of class per week will also drop out of status and will be TERMINATED in SEVIS.
  3. TERMINATED students are given 15 days to leave the U.S. or they must apply for a reinstatement.

Annual Vacation (Staying in the U.S. and Not Studying)

  1. An F-1 student at an academic institution is considered to be in status during the annual vacation if the student is eligible and intends to register for the next term.
  2. A student is entitled to request annual vacation if said student has completed the equivalent of an academic year prior to taking the vacation.
  3. An academic year consists of three 10 week terms.

 

Traveling (Outside of the U.S.):

  1. Your passport must be valid for at least six months upon your return to the U.S.
  2. You F1 visa must be valid when entering the U.S.
  3. Your I-20 form must be signed on page 2 by the Designated School Official.
  4. That signature is valid for one year from the date listed.
  5. You must check in with the Designated School Official every term, before leaving the U.S. (SPEAK TO REY BEFORE YOU TRAVEL.)

Employment / Social Security Number (SSN)

  1. International students at the English Language Institute are allowed to work PART TIME (no more than 20 hours per week) and ON-CAMPUS ONLY.
  2. In order to obtain a SSN, you must
    a. have a written job offer from an authorized on-campus employer.
    b. have an employment authorization letter from ELI.
  3. Unauthorized work on and off campus will result in loosing your F-1 status. It is against the law to work without valid work authorization.
  4. Work hours CANNOT conflict with your school schedule.

 

F-1 Dependent the F-2

  1. Any F-1 dependent classified as F-2 must have a dependent I-20 form.
  2. The primary F-1 student must request an F-2 I-20, and submit the required financial documents.
  3. F-2 visa holders can engage in part-time study. If F-2 holders wish to study full time, they must apply for an F-1 visa or a Change of Status to F-1.
  4. Employment: The F-2 spouse and children of an F-1 student may not accept employment.

 

First Day of Class:

  • Finish Registration: Pay Tuition, Pay Health Insurance, Submit Signed Policies, and Show Proof of Immunization

NOTE: Students who are not registered and paid in full by the first day of class will be dropped from the program at the end of the first week of classes.

 

6. The ELI Attendance Policy

Unexcused Absence(s)

  • If you are absent 8 days, you will receive an attendance warning.
  • If you are absent 10 days, you must speak to the Director about your problem.
  • If you are absent 12 days, you will have to repeat the course.
  • If you are absent more than 12 days, you must bring an excuse for each day after your 12th absence. You must bring your valid excuse within 3 days after you return to class. If you do not bring a valid excuse for any day(s) after your 12th absence, your I-20 will be terminated, and you will be out of status. Your SEVIS record will show that your I-20 has been terminated.
  • For every unexcused absence two (2) points will be deducted from your final grade.

 

Tardiness

  • If you come to class 10 minutes after the class has begun, you will be counted as absent.
  • If you are late to class 3 times, you will be counted as absent for 1 class.
  • If you walk out of class, you have 10 minutes to come back. If you don’t, you will be counted as absent.

 

Excused Absence(s)

  • You must show proof that your absence was valid.
  • You must notify your instructor, orally and in writing, of your absence. Ask your instructor for an excused absence form.

Note:   Your attendance must stay above 80% in order for you to continue studying in the United States and at the ELI.

 

7. Gallagher Koster

Coverage:  Insurance will pay up to 80% of expenses up to $5,000 and 100% after that in cases of emergencies or sicknesses ONLY. You are responsible for the first US$100 of your medical bill and for 20% of the remaining fees.

Note:   You may print out an insurance card directly from the online site.

 

Where to use it:  This insurance is VALID at the FIU Clinic. (You must have a Panther ID # for the Clinic)

Note: You must pay the $100 Health Fee to the Clinic in order to use their facilities.

 

When to use it:  ONLY if you are sick and need to see a doctor. If you are not sick, you cannot use this insurance.

 

Doctor’s visits: You are responsible for the first $100.

 

Web Site:  https://www.gallagherstudent.com/iss 

 

Note: Please visit this site to choose a doctor or a medical facility in your area.

 

Hospitals:

Miami Children’s Hospital
3100 S.W. 62nd Avenue
Miami, FL 33155

Telephone: 305-666-6511

Baptist Hospital  
8900 North Kendall Drive                  

Miami, FL 33176

Telephone: 305-596-1960

South Miami Hospital
6200 S.W. 73rd Street                          

South Miami, FL 33143

Telephone: 305-661-4611

Coral Gables Hospital 
3100 South Douglas Road                  

Coral Gables, FL 33134

Telephone: 305-445-8461

Kendall Regional Medical Center
11750 S.W. 40th Street                        

Miami, FL 33175

Telephone: 305-223-3000

 

Note:   This information can change without notice. Please consult the insurance company and/or the hospital before requesting service.

 

8. Dates to Remember

Monday, October 2nd             – Testing date

Monday, October 9th             – First day of class

Friday, October 13th              – 80% Refund date

Thursday, November 9th        – Last day of class (first half)

Friday, November 10th              – FIU Closed – Veterans’ Day

Thursday, November 23rd      – FIU Closed – Thanksgiving

Friday, November 24th              – FIU Closed – Thanksgiving Break

Saturday, November 25th      – FIU Closed – Thanksgiving Break

Friday, December 15th          – Last day of class (full-term)

 

9. Check List for New Students

Please use this list to keep track of the registration process. If all items are checked, then you have completed registration and are ready to be tested and start classes.

If any information is missing, please contact the Registration Office.

You can download it by clicking on the following link: Checklist for new students

 

Payments

___ 1. Tuition

___ 2. Activity Fee ($150 per student / per term)

___ 3. Technology Fee ($175 per student / per term)

___ 4. Facilities Fee ($125 per student / per term)

___ 5. Insurance (International Students Only – $235 for 10 Weeks)

Medical Documents

___ 6. Immunization (MMR = measles, mumps, & rubella)

Immigration Documents

___ 7. Copies =         Proof of Citizenship, Residency, or Legal Status

F1 Students = Passport, Visa, I-20 & I-94

Information Documents

___ 8.  Student & Emergency Contact Sheet

___ 9.  Payment, Refund, and Transfer Policy

___ 10. Attendance Policy – English or Native Language

___ 11. ELI Policy of Requirements for Starting Classes

___ 12. Digital Picture – JPG Format (send to eli.reg@fiu.edu )

 

 Have a great semester!

THANK YOU!